The committee shall exist for the purpose of advising and assisting the Board of Directors in creating activities that foster a sense of community. This committee should establish a process for identifying the needs and desires of the community. Develop a program to meet those needs and oversee the social programs in order to ensure that such pre-determined needs are met. Responsibilities of the Social committee may include but are not limited to:
- Block parties
- Holiday Events
- Garage Sales
- National Night Out
- Community Clean-up Days
The committee shall consist of as many resident members as wish to volunteer. The volunteer members of the committee shall select a Chairperson and a Secretary from within its membership. The Chairperson shall preside at all committee meetings, and the Secretary will be responsible for taking minutes at all meetings and submitting a copy of the minutes to the Association Manager. The Chairperson shall be responsible for transmitting any and all recommendations to the Board of Directors. All events must receive approval from the Board of Directors.
Each committee member shall be a resident owner or renter residing in West Fork Ranch.
A majority of the committee members shall constitute a quorum for the transaction of business, and the votes of a majority of the members present at which a quorum is present shall constitute the decision of the committee.
The committee shall adhere to a budget, as approved by the Board of Directors. The committee is responsible for providing an itemized budget for the upcoming year prior to Annual Budget Review.
The committee shall meet at least once per quarter. Meeting dates and times shall be coordinated through committee members. The committee Secretary shall be responsible for recording the minutes of each meeting for submission to the Association Manager within two weeks of the meeting. This committee will appear on the Board of Directors meeting agenda under Committee Reports.
A majority of the committee members shall constitute a quorum for the transaction of business, and the votes of a majority of the members present at which a quorum is present shall constitute the decision of the committee.
The committee shall be responsible for submitting recommendations to the Board of Directors, successful administration of approved activities/events which effectively bring resident members together throughout the year.
The committee shall adhere to a budget, as approved by the Board of Directors. All activity expenses not included in the annual budget must be submitted to the Board of Directors for approval. The committee is responsible for providing an itemized budget for the upcoming year prior to Annual Budget Review.